Regular Meeting of the Board of Trustees
Paso Robles Joint USD
April 07, 2020 5:30PM
PASO ROBLES JOINT UNIFIED SCHOOL DISTRICT
via Zoom
CLOSED SESSION: 5:30 PM
OPEN SESSION: 6:00 PM
| Our mission is to deliver an exemplary education, in a safe environment, which empowers students with the skills, knowledge, and attitudes necessary for success in an ever-changing world. |
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| NOTICE is hereby given that an online meeting of the Paso Robles Joint Unified School District (PRJUSD) will be held at 6:00 p.m., April 7, 2020. Closed Session for this meeting, not available to the public, will be held at 5:30 p.m. PRJUSD is taking all necessary steps to prevent and mitigate the effects of COVID-19 on our community. Therefore, in the interest of public health, and in compliance with California Governor Gavin Newsom’s recently issued Executive Orders N-25-20 and N-35-20, the California State Public Health Officer’s Order, including social distancing guidelines and avoiding group gatherings, the “Shelter-in-place” Order issued by San Luis Obispo County, and all applicable provisions of federal and state law, this Board meeting will be held online. All Board members, staff, and others presenting at the meeting will be calling in via the Zoom video conferencing platform from separate locations.
Unfortunately, physical attendance by the public cannot be accommodated given the current circumstances and the need to ensure the health and safety of the members, staff, and the public as a whole; however, PRJUSD is making significant efforts to ensure public participation during this Board meeting. Public Comment will be read by the Deputy Superintendent at the meeting. To provide Public Comment, please do so in advance by emailing 450 words or less to: info@pasoschools.org. Please note on the email if the comment is for closed session items, a specific item on the agenda in open session, or a comment for an item NOT on the agenda. Public Comments will be accepted via email until 4:00 p.m., April 7, 2020. No more than 20 minutes total of Public Comment will be accepted for any one item, therefore, the comments read will be in the order received, up to 20 minutes. Any documents, petitions or information for submittal may also be emailed to the address above.
Public viewing of this Board meeting will be through the following link, available after 5:30 p.m. for a 6:00 p.m. Open Session:
Please copy the link below to your browser to join the webinar:
https://pasoschools-org.zoom.us/j/940942545
Or Telephone:
Dial:1 669 900 9128
Or YouTube:
https://www.youtube.com/channel/UCTyffc-JBPqth2cPZ5ATN6g
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| T. Hollen |
| The California Department of Education has developed a new Local Plan template. Implementation of this new Local Plan requires a completed document to the California Department of Education on or before June 30, 2020.
Adoption of the Local Plan requires the consent of the Governing Board of each participating LEA. In adopting the Local Plan, each participating LEA agrees to carry out the duties and responsibilities assigned to it within the plan. Responsibilities of the Governing Board of each LEA shall include, but not be limited to:
• Exercise authority over, assume responsibility for, and be fiscally accountable for special education programs operated by the agency;
• By approving the Local Plan, enter into an agreement with other local education agencies participating in the plan, for purpose of delivery of services and programs;
• Review and approve revisions of the SELPA Local Plan for special education;
• Participate in the governance of the SELPA through their designated representative to the Governing Council. Governing boards provide the Governing Council with the authority to act as the board designee to approve and amend policies as necessary;
• Appoint members of the Community Advisory Committee (CAC).
There are no substantive changes. The current Local Plan has been formatted according to the template to ensure it is a transparent document. Following adoption, the new Local Plan will be posted on the websites of all member LEAs, the County Office of Education and the SELPA.
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| C. Dubost |
| The Slice Pizza and Games wishes to donate to Flamson Middle School $100 in support of purchasing equipment for their volleyball team. |
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| C. Kenyon |
| Ellevation software supports the implementation of the new Every Student Succeeds Act (ESSA) requirements. The software addresses key aspects of the legislation, including measuring program effectiveness, tracking subgroup performance, delivering sustained professional development of all teachers, and monitoring former ELLs.
**Please note that the Dual Language Resource cost is a flat rate based on the number of students we have** |
| $33,562.50 funded by Title III ($27,562.50) and Title IV ($6,000)(no impact to general fund) |
Ellevation Renewal
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| B. Pawlowski/N. Payton |
| District Staff advertised and requested bids from twelve automotive dealerships, including four local dealers, for District Fleet Vehicle Replacement on March 2, 2020. On March 17, 2020, the District received four bids. District Staff reviewed each submittal and found three responses to be responsive and responsible. The District may award by line item or in total, whichever may be in the best interest of the District. The District also reserves the right to purchase all, some, or none of the vehicles listed. District staff intends to purchase two Box Trucks for the Child Nutrition Department. District Staff is recommending awarding item number two, Delivery Truck, Box Truck to Gibbs International, Inc. as listed on the attached bid tabulation and reject all other bids. |
| Food Service and District delivery needs. |
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| $95,596 plus taxes and other applicable fees - Fund 01 |
Bid Tabulation B19-20-005 Sheet - District Fleet Vehicle Replacement
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| C. Dubost |
| As the District continues to explore expenditure reductions in future years, staff will present options related to the consolidation of elementary schools and closure of the TAABS 26th Street Temporary Campus. Based on input from this discussion, a future agenda item will be presented to the Board for action purposes. |
Temporary Campus & Glen Speck Options Presentation
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| B. Pawlowski |
| Attached is the latest Enrollment and ADA summary sheet. As noted during the 2nd Interim Financial Report, the staff has adjusted the projected ADA for the 2019/20 fiscal year. At budget adoption, staff projected 6,505. This has been reduced to 6,443. At the end of Month 7, our average ADA is 6425. Staff will continue to review incomplete Independent Study agreements that were signed prior to the end of Month 7 and work to close those.
Governor Newsom signed SB 117 on March 17, 2020, which determines that LEA’s will not lose funding due to COVID-19 closures. Executive Order N-26-20 provided protections for school funding, specifically, that ADA for the 19/20 school year will be calculated using only full school months from July 1, 2019, to February 29, 2020. The lack of attendance due to the school closure will not impact future funding.
Executive Order N-25-20 also states that contractors will continue to be paid during the school closure. With the recent implementation of Attention 2 Attendance (A2A) with School Innovations and Advocacy (SI&A), questions have arisen regarding payment of that contract for the 19/20 school year. Staff has contacted SI&A and will be negotiating a cost savings/refund to be applied in the 20/21 school year.
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PRJUSD Enrollment and ADA Statement
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| MEMBERS OF THE PUBLIC ARE WELCOME AT ALL OF OUR MEETINGS. YOUR PARTICIPATION IS ENCOURAGED AND APPRECIATED.
If you wish to address the Board, please fill out a request form, provided on the table near the entrance, and submit it to the Clerk of the Board prior to the meeting. If you wish to speak on an item on the Agenda, please do so when that item is called. If you wish to speak on an item not on the Agenda, you may speak during the Public Comments section of the Agenda. The Board is governed by the Brown Act and may briefly respond to public comments but take no action except on items scheduled on the agenda. A maximum of 3 minutes per speaker may be allowed, and there is a 20-minute maximum limit for public input on any one subject/item. Speakers are requested to state their name and to address comments to the Board of Trustees. Items requiring lengthy discussion may, at the Board’s discretion, be scheduled as a specific agenda item at future meetings.
Please notify the Superintendent’s Office if you plan to attend this meeting and need an interpreter or, in compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting. In order to assist staff in assuring that reasonable accommodations can be made, notifications should be made by noon on the Friday preceding the meeting, or at least 48 hours in advance of the meeting, by calling (805) 769-1000, x.30104.
Any materials required by law to be made available to the public prior to a meeting of the Board of Trustees of the Paso Robles Joint Unified School District can be inspected at the following address during normal business hours: Paso Robles Public Schools, 800 Niblick Road, Paso Robles, CA 93446.
If you have questions on school district issues, please submit them in writing. The appropriate staff member will contact you to answer your questions and provide you with information.
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Published: April 2, 2020, 2:59 PM
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